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June 29, 2020

Propeller & other ideas for a post-COVID-19 workplace

Over the past months our global team has pooled their collective knowledge, listened to clients and analysed data, to come up with what we believe is the next paradigm in office typology, Propeller. In response to the traction we've received with both clients and media alike, we've highlighted some of the top coverage in this article. Below is a story that appeared in TechCrunch, written by Albert De Plazaola, Global Principal of Strategy.

The dreaded workplace question

As a workplace strategist, I am constantly asked, “what is the workplace of the future?” It’s a question I dread, because a subtext typically lingers underneath, e.g. “I hate the open office,” “All this talk about collaboration is an excuse to take away my office,” and even, “I hope you feel good about taking away my private office” (for the record, I don’t). In the current COVID environment, the question remains but the expectations and predictions are shifting. Fortunately, Frank Lloyd Wright already designed the solution.


When asked about a post COVID-19 workplace, I simply whip out my smartphone and show Wright’s S.C. Johnson’s workplace completed in 1939:

 

Work_area_at_the_Johnson_Wax_Building,_headquarters_of_the_S.C._Johnson_and_Son_Co.,_Racine,_Wisconsin_LCCN2011633764_sm

The  image is the largest expanse of the Johnson Wax building and features no internal walls. It was originally intended for the ”secretaries”, while a mezzanine was reserved for management.
Photographs in the Carol M. Highsmith Archive, Library of Congress, Prints and Photographs Division.

It. Is. Perfect. Six feet of distancing? Check. Need wide circulation paths to prevent those now precarious spontaneous collisions between employees? Check. Natural light? Check. Want some biophilia? Check. Problem solved.

Unfortunately, I can only maintain the irony and half-earnest smile for so long while showing this image. The reality is that Wright’s building would never be built today. It’s arduously inefficient (from a headcount vs space ratio) and would be unlikely to survive a modern-day budget review (referred to in the industry as “value engineering”). A budget conscious value engineering analysis would quickly replace Wright’s custom-built furniture with “equally functional” corporate furniture systems or a benching solution to maximise efficiency – oh, and, yes, collaboration.

The reality is that the COVID crisis is not asking us to predict the “workplace of the future” but rather to evaluate cost against the unknown.

The term “New Normal” is about managing a real estate portfolio and its enormous costs against new workforce patterns that may undermine the very existence of an office. When colleagues or clients (or family members) ask me “What is the workplace of the future?”, the subtext is now, “Do we even need a workplace in the future?”

The new approach to the old workplace question

For those who have experienced a workplace redesign, you know the process starts with visioning and programming phases. Workplace specialists spend time with C-Suite members to understand the future strategy and goals. We interview and survey employees to determine which teams need to sit next to each other. We examine how often teams and individuals engage in work behaviours such as focus work, collaboration, learning and socialising (we call these ‘work modes’). Based on this research, we plan and allocate the commensurate spaces to support these work modes. Concepts are designed to provide employees spaces to optimise their experience and productivity. If you need to focus, try a focus booth. If you want to encourage more collaboration, try micro-cafes and teaming zones (if you’ve seen Silicon Valley, you get it).

Then COVID hit. And everyone now focuses, collaborates, socialises and learns on a computer screen. At home. And guess what? It’s working, kind of.

Early research suggests that engineers have seen an increase in productivity (quantity and quality of code). Leaders who doubted the efficacy or expected it difficult to manage distributed teams have found their stride – albeit through a sink or swim scenario. Professional commuters in New York and San Francisco have found relief. A collective “I told you so” now ripples through corporate conservative HR policies. Proponents of a “work anywhere and anytime” philosophy are having a moment. It took a pandemic for progressive workforce evangelists to get their 15 minutes.

Meanwhile, the workplace is left dormant and lonely, experiencing an existential moment asking itself, “Should I exist?” Not surprisingly, CFO’s are asking the same question.

CFO’s are pressing their constituents (and all workplace professionals) to determine why we need a workplace at all. Why continue with exaggerated lease costs and liabilities that hit the bottom line with little quantifiable return on investment?

Here’s why the office still holds value

Our research at Unispace indicates that nearly 50-60% of the workforce will continue to go to the office every day (once regional restrictions allow), either by preference or out of necessity. In parallel, we anticipate remote working figures will continue to climb – our latest predictive models suggest remote working will increase by 20-30%.

Furthermore, our research indicates there are limits to how productive employees can be in remote settings, especially when they need to connect with others. When we need the emotional, psychological, and professional benefits of tightly woven teams and the support of a strong corporate culture, remote working falls short. Way short. Even among introverts, seclusion from their cohort comes at a cost. Remote working allows for convenience – but it comes at the expense of evolving culture, connection and innovation.

Global survey results_Unispace_April.2020crop
Unispace survey results from over 230 global companies found that connection both internally and externally was the biggest challenge for staff.
Unispace Global Remote Working Survey, March/April 2020

If you believe Peter Drucker, “culture eats strategy for breakfast,” then clearly a new purpose for workplace emerges. Despite existential objections, the workplace finds reason to exist in a post COVID reality.

Workplace = Community, Problem Solving, and Innovation

Shifting workforce patterns demand that the workplace is responsive, and outcome based. With so many employees effectively completing individual tasks and focus work at home or remotely, it seems anachronistic, misguided, and foolhardy to invest in workspaces for employees to write emails or format excel spreadsheets. On the contrary, the workplace needs to enable outcomes, and not ‘work modes.’

Propeller space types_Simon Pole_Unispacecrop
Our idea of the next normal

As the ‘propeller’ graphic suggests, we need to design and develop workplaces that create value where remote working cannot, specifically around problem solving, innovation, and community building. These are drivers and outcomes which remain elusive for conventional organisations that increasingly rely on remote or distributed workers during the COVID crisis.

The ‘propeller’ concept is not novel for most workplace practitioners: we’ve been preaching the benefits of a more interactive workplace for years. But COVID has tested its efficacy, and we now have a window of opportunity to elevate productivity, balance and value.

Re: Community in the workplace

In post COVID reality, organizations must articulate their reason for being.

We interpret community as a group of people with a shared sense of belonging, and a way of life with a common purpose. Thus, great communities thrive because they have a distinct reason for being and understand the importance of working together.

In a post COVID environment this is more important than ever. Millennials, who increasingly occupy management positions, historically sought to overlap their career pursuits with personal convictions. Gen Y and Z too look for this convergence, but increasingly seek organisations that reflect brand not simply through logos or campaigns, but through behaviours. Think, ‘behaviours as brand.’ A Community focused workspace can demonstrate a commitment to mentorship and camaraderie, and a collective sense that like-minded people are there to do great things.

When thinking about great spaces that can foster community, the following space types should be considered:

Bleachers
Townhall
Seminar/Theater
Library
Team Zone
Group Cabanas
Food Court
BBQ Pits
Garden & Greenhouse
Karaoke Lounge/Music Room
Brand Zone

COVID redesign_cafe_Unispace.CROPjpg
Café lounge

Re: Workplace innovation

Remaining relevant in a post COVID world requires more than software and technology. It will require the exchange of bold ideas and concepts that drive transformation. If we understand ideas in various forms, e.g. intellectual, social, cultural, experiential, financial, then we must create an environment where these ideas are freely exchanged, developed, incubated, challenged, and acted upon. Pre-COVID and conventional office settings cannot deliver or maintain this level of complexity, but spaces which encourage diversity and imagination can.

Ideas will lead the way into a post COVID economy, and the new work environment should be a marketplace where the very best thinking emerges. Ideas and abstractions are less tangible in value than goods or services, but they are what drive true business transformation. The workplace must be the marketplace for this new currency.

Spaces that can deliver on this promise include:

  • Flexi/War Rooms
  • Think Caves
  • Kombucha/Beer Taps
  • Café
  • Customer Experience Center
  • Side-by-Side Tables
  • Town Square
  • Library
  • Nap Rooms
  • Quiet Pods
  • Resource Hub
  • Wellness Center/Spa
  • Concierge Hub/Service Center

COVID redesign_working lab_UnispaceCROP
The working lab

Re: Problem Solving

“When Steve (Jobs) comes in, he will sit at one of these tables. If we’re working on a new iPhone, for example, he might grab a stool and start playing with different models and feeling them in his hands, remarking on which ones he likes best. Then he will graze by the other tables, just him and me, to see where all the other products are heading. . . . He gets to see things in relationship to each other, which is hard to do in a big company. Looking at the models on these tables, he can see the future for the next three years.”
- Jonathan Ive

A problem solving space is where employees and partners work together to create something more meaningful and innovative than what they could have achieved alone. While a term such as ‘maker lab’ may evoke images of hardware engineers tinkering with new technologies, a problem-solving space is adaptive and can be positioned to support any creative endeavor. Furthermore, we see this space as an opportunity for more (historically) conservative market sectors such as finance and legal to demonstrate a commitment to innovation and new thinking. This may be in the form of incubator spaces occupied by fintech startups or university students focused on a specific area of research. These areas not only maximize square footage for intense ideation, they shift brand perception and create an energy or ‘buzz’ that will allure recruits, investors and clients.

Problem Solving spaces include the following:

  • Coding/Think Cave
  • Innovation Hub
  • Multimedia Studio
  • Immersion Room
  • Creative Gym (gym for the mind)
  • Privacy Pods
  • Farm Tables
  • Brand Zone
  • Huddle Spaces
  • Café

COVID redesign_makersapce_UnispaceCROP
Makerspace

Putting it all together: workplace solutions

If you are wondering about how all this comes together, there is no right answer. Identifying the right typology depends on market sector and organisational needs. However, below is one example of how these zones and spaces integrate to become an interdependent ecosystem.

Propeller kit of parts_Simon Pole_UnispaceCROP
Propeller Plan 3D_Simon Pole_UnispaceUPDATE
A space type kit of parts becoming a workplace

Back to the Future

In 1939, Frank Lloyd Wright presented a revolutionary and innovative concept for the new working environment. His design leap frogged conventional thinking and set a vision for what could be possible. But not without detractors and critics.

Our call to action is even more significant and prescient. Now is the time to consider bold and creative ideas that not only enable remote working, but that reimagine the workplace as driver of culture, ideas, and innovation. If organizations want to evaluate cost against the unknown COVID future, then it is time to think beyond the workstation, and propel ourselves into this occasion.


More on the Propeller concept

To read more about this and related topics, see the additional coverage below:

< Back to our COVID-19 series

 

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